Summary: The Southern Africa Development Community Secretariat (SADC) is seeking to recruit

Job Details

  • Company: Vacancy Mail Zimbabwe
  • Location: Kenya

Job Description

Job Description

The Southern Africa Development Community Secretariat (SADC) is seeking to recruit

highly motivated and experienced professionals who are citizens of Member States of the

SADC to fill the following regional position in its Organisation Structure.

Controller of Treasury and Budget

Primary Purpose of the Job

  • Oversee all budgeting & budgetary control and treasury operations of the

Secretariat

  • Manage the efforts and performance of the team under the Controller

Duties and Responsibilities

Budgets & Budgetary Control

  • Coordinate the annual budgeting exercise with Directorates/Units

REF: SADC/2/3/3

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  • Prepare and disseminate the budget preparation guidelines, provide adequate

support, consolidate and finalise the Medium-Term Revenue and Expenditure

Framework and Annual Estimates of Revenue and Expenditures (Budget)

  • Oversee the timely capture of budget figures and budget balances onto SIMS

(SADC Integrated Management Systems)

  • Review and report on budget variances to management at monthly and

quarterly management meeting.

  • Review adjustment budgets (extra-budgetary) and virements submissions

with the objective of enhancing budgetary control

  • Liaise with the Financial Controller Grants/Contracts for budget and control of

projects

Accounting

  • Review treasury records and ensure all month end checks and reconciliation

have been completed and accounting information are complete and accurate

  • Oversee the adequacy of all journal entries relating to Treasury and Budget
  • Review and finalise all account schedules and analysis for annual statutory

reporting

  • Ensure proper application of relevant accounting policies (IPSAS)

Cash Management

  • Ensure the efficient management of the Secretariat bank accounts under the

Treasury and Budget Unit

  • Ensure that all bank reconciliations (Treasury and Budget Unit, and major

operational bank accounts) are timely and accurately done.

  • Review consolidated cash flow reconciliations and ensure they are complete

accurate and ensure differences are cleared on a timely basis

  • Liaise with the bank and provide update on bank signatories
  • Manage relationship with banks, negotiate for better services and favorable

business terms

  • Report to management on cash flow positions and advise on liquidity position

identify and recommend borrowing/ funding needs

  • Ensure all treasury operations, investment executions and financial reporting

are adequately implemented in line with the Investment Policy and other SADC

regulatory guidelines and policies

  • Review and/ or prepare correspondence to respond to enquiries by Member

States, Donors and Bankers with respect to Treasury and Budget matters.

  • Monitor and ensure timely receipt of Member States contribution and ICPs

disbursements

  • Review consolidated summary cash position and liquidity of the Secretariat

Internal Controls

  • Implement and maintain an appropriate structure, system of policies and

procedures for adequate level of control over all treasury and budget

activities of the Secretariat.

  • Monitor and maintain appropriate control and segregation of duties through

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controls over user access rights to the accounting system and ensure the

control reflect user rights, duties and authority attached to the position

  • Continuously identify and implement leading practices for sound treasury

budgeting and investment management

  • Monitor and ensure compliance with donor requirement of cash

management

  • Oversee the identification of risks, implementation of mitigation measures

and updating of Risk Register with respect to Treasury and Budget Unit

  • Oversee implementation, upgrades and improvements of Financial

Management and Reporting Systems

  • Attend to audit queries/ investigations

Collections

  • Monitor Invoicing and ensure timely collection of dues/ payables from

Member States and donors on outstanding balances, and report to

management.

  • Oversee business relationships with Treasury and Budget Stakeholders

Support to Governing Bodies

  • Review Consolidated Budgetary Performance Reports
  • Coordinate, review and/ or Draft Annotated Agendas for Finance Sub

Committee, Finance Committee Meetings Council and Summit Meetings

  • Provide Secretarial Services (as member of Drafting Team) to FSC, FC

Council and Summit Meetings

  • Provide technical financial advisory services on treasury, investment and

budgetary matters

  • Monitor, follow up and report on Implementation of Council and Summit

Decisions under the Directorate of Finance

Management of the unit

  • Develop, update and implement policies, strategies, processes, systems

and procedures for the effective delivery of the unit’s objectives

  • Participate in formulation of the Corporate Strategy
  • Develop short- and long-term plans and budgets for the unit, monitor progress

assure adherence and evaluate performance on a regular basis

  • Manage the delegated unit budget to ensure optimal use
  • Achieve the mission, goals and objectives of the unit, and report progress to

the Director Finance

  • Ensure team compliance with all relevant Secretariat values, policies and

standards, and statutory requirements

  • Work towards building a positive workplace and team culture, and a climate

that attracts, retains and motivates top quality personnel

  • Plan the unit’s activity and maintain direct oversight on its operations and the

staff in terms of (a) work scheduling, (b) estimating resource and staffing

needs, (c) allocating and delegating tasks, and (d) recruiting, training

developing, supporting, supervising, mentoring, motivating & appraising staff

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  • Continuously identify and implement leading practices to promote efficient

and effective financial accounting and reporting process

  • Effective implementation of the Performance Management Systems

(performance contracts and appraisals) within the unit.

  • Undertake any other duties as delegated by the Director Finance

Qualifications and Experience

Education

At least a Master’s Degree in a finance related field from a recognized institution

Professional Certification

Professional accountancy certification such as ACCA, CIMA, ICAEW, ICAS, ACPA or

equivalent

Specialised Knowledge

  • Knowledge of IAS, IFRS and IPSAS
  • Proficient in the use of computers and knowledge of computer software/systems

relevant to the position e.g. SunSystems, Vision, Pastel, SAP, Oracle etc.

Experience

  • At least 10 years working experience in finance preferably within a public or

private sector, regional or international organization

  • This includes a minimum of 4 years in a line management position

Skills Requirements

  • Communication and presentation skills
  • Conflict management skills
  • Decision-making skills
  • International relations skills
  • Interpersonal skills
  • Leadership skills
  • Mentoring and coaching skills
  • Negotiation, persuasion, advocacy, networking, relationship building and

stakeholder management skills

  • Organizational skills (planning, budgeting, work prioritization, time management)
  • Research, analytical and problem-solving skills
  • Strategy and policy development skills
  • Team building skills

Competency Requirements

  • Apply interpersonal styles/methods to develop, motivate and empower

individuals toward achievement of goals

  • Capable of maintaining quality whilst working under pressure and adhering to

deadlines

  • Capacity to motivate and influence people positively, and create a climate

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where people want to do their best

  • Conceptual and practical thinking
  • Customer focused
  • Decisive
  • Demonstrated ability to work well in an international, multi-cultural and highly

political environment

  • Organizational awareness with an understanding of how to engage the

organisation to get things done

  • Maintain confidentiality and respectful of sensitive situations
  • Methodical and organized, and able to look at the big picture without losing

attention to details

  • Professionalism and adherence to good work ethics
  • Question status quo / conventional approaches and encourage new ideas and

innovations for progress

  • Resilience and personal drive, self-motivation
  • Results and performance driven
  • Visionary, thinks and acts strategically

How to Apply

Click to Apply

How to Apply

Application link: Apply for this job