Summary: An African think tank focused on sustainable natural resource governance, offering research, capacity building, legal analysis, and policy support acr...

Job Details

  • Company: Vacancy Mail Zimbabwe
  • Location: Kenya

Job Description

Job Description

  • Background

An African think tank focused on sustainable natural resource governance, offering research, capacity building, legal analysis, and policy support across the continent is seeking a qualified, proactive, organised and dependable Administrative Intern that advances the organisation`s strategic administration objectives.

  • Objectives

To support the efficient delivery of administrative, procurement and logistical functions while developing the skills necessary to assume increased responsibility and maintain continuity of administrative support.

Duties and Responsibilities

  • Key Duties and Responsibilities

Administration and Office Support

  • Assist with day-to-day administration and respond to routine enquiries.
  • Draft correspondence, maintain contact lists and organise electronic and physical records.
  • Schedule meetings, prepare meeting materials, take minutes and follow up on agreed actions.
  • Maintain administrative calendars and track deadlines.

Travel, Meetings and Event Logistics

  • Support travel arrangements, including flight bookings, accommodation, airport transfers and visa documentation.
  • Assist with organising workshops, conferences and other activities.
  • Prepare participant lists, rooming lists, logistics notes and attendance registers.
  • Liaise with participants, hotels and service providers, and assist with logistical queries.

Procurement and Financial Administration Support

  • Assist with obtaining quotations and preparing procurement documentation in accordance with organisational procedures.
  • Maintain supplier records and track orders and deliveries.
  • Compile invoices, receipts and supporting documents for payment processing and reconciliation.
  • Support activity costing and maintain expenditure tracking records under supervision.

Records and Asset Management

  • Maintain accurate and accessible administrative and activity records.
  • Assist with updating asset and inventory registers.
  • Track stationery and other supplies, including their issuance and replenishment.

Qualifications and Experience

  • Qualifications and Competencies
  • A degree in Administration, Business Management, Logistics, Procurement, or a related field; candidates completing a relevant qualification may also be considered.
  • Proficiency in Microsoft Word, Excel, Outlook and electronic filing.
  • Strong organisational skills, attention to detail and the ability to manage competing priorities.
  • Good written and verbal communication skills.
  • Professionalism, discretion and the ability to handle confidential information.
  • Initiative, willingness to learn and the ability to work effectively with diverse teams.
  • Previous administrative experience will be an advantage.
  • Supervision, Learning and Development

The intern will receive day-to-day supervision and mentorship from the Administrator and work closely with the finance and programme teams.

How to Apply

  • How to apply

Interested candidates should submit a cover letter and curriculum vitae, including contact details for two referees, to procurementzw@gmail.com by 26 November 2026 using “Administration Intern” as the subject line.

How to Apply

Apply by email: procurementzw@gmail.com

Application link: Apply for this job