Summary: The incumbent will provide a welcoming and professional first point of contact for parents, visitors and prospective families, while supporting commun...

Job Details

  • Company: Vacancy Mail Zimbabwe
  • Location: Kenya

Job Description

Job Description

The incumbent will provide a welcoming and professional first point of contact for parents, visitors and prospective families, while supporting communication, learner records, admissions and the day-to-day administration of Atlas Primary School. The successful candidate will also perform any other duties assigned by the Head of School.

Duties and Responsibilities

 Welcome parents, visitors and prospective families, ensure visitors sign in and issue visitor badges.

 Answer the school telephone, WhatsApp line and email promptly and professionally, and pass on messages accurately.

 Record late arrivals and early collections, and release learners only to authorised adults.

 Keep reception tidy, welcoming and stocked with school information.

 Handle admissions enquiries, application forms, readiness assessments and school tours for prospective families.

 Maintain accurate and confidential learner records, including admission documents, medical information, emergency contacts and authorised collection lists.

 Record daily attendance and follow up on unexplained absences with families the same morning.

 Prepare class, transport and route lists; send school communications and help keep website and social media information current.

 Organise meetings and school events, including invitations and bookings.

 Issue fee invoices and receipts, update fee records, and maintain petty cash and stationery records in line with school procedures.

 Maintain staff files, leave records and timesheets; manage the Head of School’s diary, file correspondence and prepare required documents.

Qualifications and Experience

 A diploma or certificate in Secretarial Studies, Office Administration or Business Studies; a degree is an advantage.

 At least 2 years’ experience in an office or front-desk role; school experience is an advantage.

 Strong computer skills, including Microsoft Word, Excel, email and online forms; school management software experience is an advantage.

 Excellent spoken and written English

 Highly organised, accurate and discreet when handling confidential information.

 Warm and professional with children, parents and colleagues, and calm under pressure.

 First aid certificate, or willingness to train; knowledge of child safety and health and safety procedures is an advantage.

How to Apply

Interested persons should submit written applications clearly marked the position being applied for, together with a detailed Curriculum Vitae and certified copies of academic and professional qualifications NOT LATER THAN 15 NOVEMBER 2026 to:

vacancies@oxprop.co.zw

N.B: ONLY SHORTLISTED CANDIDATES WILL BE INVITED.

How to Apply

Apply by email: vacancies@oxprop.co.zw

Application link: Apply for this job