Summary: Personal Assistant to Representative: Harare, Zimbabwe

Job Details

  • Deadline: 19 Oct 2026
  • Company: iHarare
  • Location: Kenya
  • Employment Type: Fixed Term
  • Salary: Only Shortlisted ca...

Job Description

Personal Assistant to Representative

United Nations Population Fund

Expires: 19 Oct 2026

Full Time

HARARE

Salary: Only Shortlisted ca...

Ngos

job Description

Personal Assistant to Representative: Harare, Zimbabwe

Job Identification: 37278

Posting Date: 10/05/2026, 03:16 PM

Apply Before: 10/19/2026, 03:15 PM

Job Schedule: Full-time

Locations: Harare, Zimbabwe

Grade: G6

Vacancy Type: Fixed Term

Education & Work Experience: Bachelor's Degree - 3 year(s) experience OR High School certificate - 6 years' experience

The Position

Under the direct supervision of the Representative, the Personal Assistant to the Representative will provide support to the office of the Representative by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.

How you can make a difference

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building, and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in program results.

Job Purpose

Provide support to the office of the representative by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail, and adhering to deadlines.

Duties and Responsibilities

You would be responsible for

Provide support to the office of the Representative by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.

Effectively provides general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.

Prepares and maintains records documents and control plans for the monitoring of administrative and financial function of the office of the Representative

Manage the schedule and work program of the Representative, including official receptions Keeps Representative informed by providing relevant information, reports or status updates

Maintain telephone and address directory of all stakeholders, particularly frequently called persons.

Organize meetings for Representative; initiates and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences; acts as Secretary to the meetings.

Maintain filing system for office of the Representative in accordance with established classification system

Draft routine correspondence

Act in accordance with the Standards of Conduct for the International Civil Service

Demonstrate loyalty and commitment to the aims, principles and purposes of the UN system and UNFPA

Perform other administrative and logistic support duties as required

Qualifications and Experience

Education

Completed secondary-level education is required. A first-level university degree is desirable.

Knowledge and Experience

Six years of relevant experience in administration or office management.

Incumbent is expected to have thorough knowledge and use of all relevant computer software applications.

A thorough understanding of the UN system in general is an added advantage.

Languages

Fluency in English and knowledge of other official UN languages are desirable.

Required Competencies

Values

Exemplifying integrity

Demonstrating commitment to UNFPA and the UN system

Embracing cultural diversity

Embracing change

Core Competencies

Achieving results

Being accountable

Developing and applying professional expertise/business acumen

Thinking analytically and strategically

Working in teams/managing ourselves and our relationships

Functional Competencies

Providing logistical support

Managing data

Managing documents, correspondence, and reports

Managing information and workflow

Planning, organizing, and multitasking

Supporting financial data analysis

Compensation and Benefits

This position offers an attractive remuneration package, including a competitive net salary plus health insurance and other benefits as applicable.

How to Apply

Disclaimer

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

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How to Apply

Application link: Apply for this job